Guest Supply, LLC

  • Buyer

    Job Locations US-TN-Memphis
    Posted Date 4 weeks ago(4/27/2018 10:50 AM)
    Job ID
    # of Openings
  • Overview

    The Buyer assists Territory Managers (TMs) with the sales of Furniture, Fixture and Equipment (FF&E) products by providing vendor costs, freight charges, lead time and contingencies that may impact returns. The Buyer negotiates vendor costs and lead times, return policies and payment and rebate procedures as well as releases orders to vendors, expedite orders and insures vendors meet shipping times, quality standards and quoted costs.


    • Effectively manage the drop ship purchasing process to insure the supplier is priced competitively, meets negotiated lead times, insures quality standards and correct invoicing, and provides competitive freight costs for all Territory Manager orders approved and released by Buyer.
    • Follow up on pricing, freight terms, lead times, availability and status of open orders.
    • Coordinate product specifications and artwork (if applicable) between Company and vendors.
    • Manage ongoing relationship with suppliers and communicate vendor pricing, lead times, new product releases, discontinued items, new hotel brand standards that impact the supplier and all other negotiated processes and procedures that support the TM’s ability to successfully sell suppliers’ products.
    • Work with supplier, internal Accounting Department and sales and sales management to resolve issues on freight damages, requests for returns, and accounts payable discrepancies, as required for customer satisfaction.
    • Expedite purchases orders to insure vendor receipt and delivery is within requested lead times.
    • Set up and update item numbers in PeopleSoft to insure descriptions, costs and lead times are up to date and accurate.
    • Create sales tools and provide training information to support TM sales via telephone, email, GSI-net and onsite training. 


    • Excellent communication (verbal and written), interpersonal and professional interactive skills are necessary to perform at a high degree of proficiency. Ability to effectively present information and respond to questions from suppliers, customers, management and inter-department staff.  Capable of working with internal staff from other departments in a proactive and constructive manner.
    • Customer Service – Respond promptly to requests for service and assistance as needed. Follow up as needed.
    • Planning / Organization - Ability to prioritize and manage multiple priorities/deadlines and shift priorities as necessary. Uses time effectively.
    • Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions.
    • Judgment - Displays willingness to make decisions. Exhibits sound and accurate judgment. Makes timely decisions.
    • Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Follows through on commitments.
    • Detail Oriented – Attention to details and accuracy.
    • Proficient use of MS Windows and Office (Word, Excel, PowerPoint, Access and Outlook).
    • Familiarity with PeopleSoft plus. 
    • 2+ years’ experience related procurement function.
    • Two year College degree or equivalent work experience.


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