Guest Supply, LLC

  • Executive Assistant

    Job Locations US-NJ-Somerset
    Posted Date 6 months ago(5/2/2018 11:33 AM)
    Job ID
    2018-1783
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    Do you want to be a part of fun, professional, and growing business that really does put people first? Guest Supply is the largest supplier to the Hospitality industry. We manufacture Personal Care Amenities and Textiles, and we distribute everything else you can imagine a hotel needs. We are also a $1 billon dollar business that is a wholly owned subsidiary of Sysco.

     

    We are seeking a bright, motivated, organized, polished Executive Assistant to join our growing team. We need someone who demonstrates strong initiative, problem solving skills, and goes out of their way to make sure things get done correctly. If this is you and you like to be part of an environment that feels more like family and not a corporate hierarchy, keep reading…

    Responsibilities

    Our Executive Assistants are part of our team and they support the team by screening calls and handling information requests; preparing correspondence, reports, presentations and agendas; scheduling conference calls, meetings and events; making travel arrangements; and training and supervising other support staff. We need someone who has experience supporting Sr. Director and/or VP level and above personnel as well as the ability to maintain confidentiality in all actions.

    Qualifications

    To be successful here, you should have:

    • Excellent communication and grammar skills (verbal and written, including editing and proofreading).
    • Ability to build positive working relationships and effectively present information, and respond to questions from customers, management and inter-department staff.
    • A mastery of organizational and project management skills, including the ability to plan, prioritize and execute multiple initiatives/deadlines autonomously and shift priorities as necessary. Able to manage large, complex projects. Uses time effectively.
    • Experience scheduling and coordinating travel arrangements, as well as T&E reports.
    • Ability to identify and resolve problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions.
    • Display a willingness to make decisions. Exhibit sound and accurate judgment. Makes timely decisions.
    • Stellar Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Follows through on commitments.
    • Proficient use MS Office (Word, Excel, PowerPoint, Access and Outlook). Able to manage Outlook calendars; work with Excel spreadsheets, Access a plus; create PowerPoint presentations that contain charts, graphs, databases, and spreadsheets.
    • 3-5 years of executive level administrative work experience.
    • Associates Degree or professional administrative certification in business, office management or a related field.
    • Bachelor Degree preferred or equivalent education and experience.

     

    Here are just some of the benefits you will enjoy in this role:
    Health, dental and vision insurance
    401(k) with company match
    Short and long term disability insurance
    Flexible dependent and health spending accounts
    Paid time off - vacation, sick and personal days

    WORKING CONDITIONS
    While performing the duties of this job, the employee is regularly required to sit, stand, walk and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 lbs.
    While this position will primarily work in an office environment, travel, including overnight (approx. 2%) may be required to attend company events, staff meetings, training sessions, customer meetings and/or industry or vendor trade shows.
    The noise level in the work environment is usually moderate.
    Overtime work may be required depending on business needs.

    NOTICE: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job overview in no way states or implies that the duties and responsibilities listed are the only tasks to be performed by the associate in this job. The associate will be required to follow any other instructions and to perform any other job related duties requested by his or her supervisor. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
    This job description supersedes prior job descriptions. When duties and responsibilities change and develop, the job description will be reviewed and is subject to changes of business necessity.

    Guest Supply is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity. Apply online at www.GuestSupply.com

     

     

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