Guest Supply, LLC

  • Buyer/Planner

    Job Locations US-NJ-Somerset
    Posted Date 4 weeks ago(4 weeks ago)
    Job ID
    # of Openings
  • Overview

    The Buyer / Planner is responsible for the timely planning and scheduling of receipt and inventory control of amenities products while managing immediate and long term priorities to achieve or exceed targeted in-stock and inventory levels. The Buyer / Planner also negotiates vendor costs and lead times, return policies and payment and rebate procedures as well as releases orders to vendors, expedite orders and insures vendors meet shipping times, quality standards and quoted costs.


    • Plan and execute procurement of finished goods from global manufacturers and suppliers based on forecasts in order to maintain industry standard fill rates.
    • Recommend forecast adjustments based on changes in selling patterns and/or Corporate Accounts and customer intelligence.
    • Maintain purchasing master data including vendor lead times, Minimum Order Requirements (MOQ), pricing, Certificate of Insurance (COI), Hold Harmless Agreements (HHA).
    • Replenish inventory by making additional investments in inventory for the Warehouse locations across the country based on weeks of supply, current trends, and history.
    • Communicate with suppliers on issues that need actions (expediting inventory, delaying inventory, program changes, etc.)
    • Review inventory levels across Distribution Centers to avoid inventory from aging. Identify Warehouses with over stocked items and transfer inventory where appropriate.
    • Effectively manage the purchasing process to insure the supplier is priced competitively, meets negotiated lead times, insures quality standards and correct invoicing, and provides competitive freight.
    • Manage ongoing relationship with suppliers and communicate vendor pricing, lead times, new product releases, discontinued items, new hotel brand standards that impact the supplier, and all other negotiated processes and procedures that support the TM’s ability to successfully sell suppliers’ products.
    • Work with supplier, internal Accounting Department and sales and sales management to resolve issues on freight damages, requests for returns, and accounts payable discrepancies, as required for customer satisfaction.
    • Expedite purchases orders to insure vendor receipt and delivery is within requested lead times.
    • Set up and update item numbers in PeopleSoft to insure descriptions, costs and lead times are up to date and accurate.


    • 4 – 8 years of progressive experience with purchasing and material control within supply chain.
    • 6 – 8 years’ experience using demand planning software. Demand Solutions a plus


    • Excellent communication (verbal and written), interpersonal and professional interactive skills are necessary to perform at a high degree of proficiency. Ability to effectively present information and respond to questions from suppliers, customers, management and inter-department staff.  Capable of working with internal staff from other departments in a proactive and constructive manner.
    • A mastery of organizational and project management skills, including the ability to plan, prioritize and execute multiple initiatives/deadlines autonomously and shift priorities as necessary. Able to manage large, complex projects.  Uses time effectively. 
    • Excellent listening, negotiation and presentation skills.
    • Ability to build working relationships with internal business partners, vendors and customers.
    • Customer Service – Respond promptly to requests for service and assistance as needed. Follow up as needed.
    • Problem Solving - Identifies and resolves problems in a timely manner. Gathers and analyzes information skillfully. Develops alternative solutions.
    • Judgment - Displays willingness to make decisions. Exhibits sound and accurate judgment. Makes timely decisions.
    • Professionalism - Approaches others in a tactful manner. Reacts well under pressure. Follows through on commitments.
    • Detail Oriented – Attention to details and accuracy.
    • Ability to understand and execute all relevant policies and procedures in a consistent, timely and objective manner.
    • Strong understanding of financial concepts (including pricing and forecasting)
    • Proficient use of PeopleSoft and MS Windows and Office (Word, Excel, PowerPoint, Access and Outlook). 


    Guest Supply is an Equal Opportunity/Affirmative Action employer and is committed to hiring a diverse workforce (M/F/Disabled/Veteran)


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